The Group needs records to deliver safe Scouting and to keep in touch

Membership Records

To enable the Group to keep in touch with its members and safely deliver Scouting to them -  it needs to keep records about them. This includes keeping details of name; address; date of birth, contact telephone numbers. To help us, please fill out a Young Person Information Form, and hand it to your child's Leader. The Group will also keep details of each member's progress through Scouting (badges gained etc.). The Group uses the ‘Online Scout Manager’, which is an internet based program that has the required levels of security, to hold these records.Consent Sheet - May 2018 Parents have access to these records via the My.SCOUT system.


Sometimes photographs, digital and/or video images of Members of Wedmore Scout Group taking part in activities are used within the Scout Group, in District or County Newsletters and/or websites, are submitted to the local newspapers, or are put on display.

Consent Sheet

Certain information is classed by the Law as ‘Sensitive Personal Data’. In a Scouting context this may include information about a child’s health, disabilities, religious or similar beliefs and racial or ethnic origin, which the Group needs your explicit consent to keep. Likewise, To take, store and use photographs, digital and/or video images of your child, we need your explicit consent. A Consent Sheet, which gives us the authority to do this will be given to you when your child joins the Group (download a copy now) - please return the completed sheet to your child's Leader. The way that the Group stores and uses this information is set out in its Privacy Notice.

Information held in by the Group may be shared within Scouting, including the Headquarters of the Association. However, none of the information that is provided will be passed to any third parties outside the Scout Movement, without your consent.

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